Managing Time, The Most Precious Resource We Have


While I’m going to talk about time management, it would be a good disclosure to say that I’m still a learner and the following is my learnings from the #ARMpreneur programme I’m a part of, at the organisation.

Without much saying, it is mutually understandable that time management is a rough deal and only a few can get through it perfectly. While we can aim for the perfection, it is the granular portions of it and how we use them that matters. Having said that, let’s explore a bit about what exactly is Time.

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A Google search for “what is time” returns the following,

“Time is a component, quantity of various measurements used to sequence events, to compare the duration of events or the intervals between them, and to qualify rates of change of qualities in material reality or in conscious experience.”

What is Time Management?

Time Management is a muscle. You can never have enough of it! The only result that will come out of it is with exercising it, regularly.

Understanding your daily work routine is primary

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Knowing what you have to achieve and get done in a day will help streamline the “important” segments of your daily work. Similarly, other ways you spend time, on or off your desk, if monitored will continue to add support. But before you plan, you need to monitor your current time habits. I’ve been using this nifty tool called Toggl to monitor how I spend my day on my computer. The data is all comprehensive and private – no one is going to judge you, it’s all just for you! Keep it a secret tab on it but it should be your own secret. So Shhh…!

Make it a Habit

The next thing is queue is preparing a habit around time management. It all won’t happen by itself, hence you need to bring in small but substantial changes in your routine. Use the monitored data from your Toggl to plan what and where you need to cut off or add further. Take ownership of it and your time. When one takes the responsibility of something, commitment comes along which drives the inner self to work upon! The day you’ll start taking ownership, you will have your list of tasks ready for the day and you’ll also come to know which work needs to be come under you, for where you are aiming to reach at some day!

Morning is for planning

Everyday, use the first 15-20 minutes of the day for yourself for planning the day. Make a to-do list, assign work, schedule your meetings if any and plan the whole day according to the priority of work. Alway keep this list in front of you, so you won’t forget and also know what’s next. And trust me, it works!

 

Plan, Do, Delegate

Time Management with Work Task Priority

Prioritise your work according to the set deliverables. While you should set deadlines to your tasks, don’t let it exert you. By better prioritising, everything will fall into places. Don’t pile up work for a day, if the client is acting like in-laws, smartly delegate the work for the next day as per priority of the requirements.

Break big tasks into multiple smaller tasks

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It’s time, it’s still not going to wait for you so have a break! However, quality shouldn’t be compromised in this process. So to achieve goals from bigger tasks, break them into micro-tasks and go “Rajnikaanth” on them, one of one and with breaks, if required. Further, you can add deadlines to these micro-tasks to limit yourself from overdoing them and lagging on the rest of your list.

Time management does reflect on the personal growth, but it also reflects towards the organisational growth. The more you are able to manage work on time the more you have it for yourself to make a day out of it!

Brownie Point: Keep the cycle going. You need to constantly monitor yourself and your time spending habits. With that, you will be able to optimise things better in an ever-going way. You can use tools available online, like Google Calendar or Toggl to plan and execute better.

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